Agency Administration is responsible for the administrative management activities of the agency, to include all recruitment, personnel, and employee relations as they pertain to human resource management in conjunction with the Department of Human Resource Management. Agency Administration includes Finance, Information Technology, Statistics, Grants and Local Aid, and Government Affairs.
Finance: Financial Services includes processing of Accounts Payable/Receivable, Small Purchase Charge Card, Payroll, Travel Reimbursement, and Annual Financial Reconciliation. Additional services include Agency budget development, stewardship and analysis; and controls and processes to ensure compliance with Agency Risk Management and Internal Controls Standards (ARMICS).
Information Technology: Responsible for the operation and support of the Fire Service Training Records System (FSTRS). Additionally, the Information Technology Division functions consist of supporting the internal agency applications and IT equipment, and being the liaison to the Commonwealth’s IT partner, VITA.
Fire Data and Statistics: Monitors the Virginia Fire Incident Reporting System (VFIRS) along with all fire data and statistical requests received by the agency. This section also produces the annual Needs Assessment of Virginia’s Fire Services report.
Grants and Local Aid: Encompasses the financial assistance programs of the agency. Programs include Aid to Localities Entitlement Program; Burn Building Grants; Technology Grants; Virginia Fire Service Board Mini Grants, Conference and Education Assistance; Be Safe Fire Grants; Emergency Fund Grants; and Virginia Dry Hydrant Grants in conjunction with the Virginia Department of Forestry.
Government Affairs: The government affairs office is responsible for tracking legislation and other developments related to the fire and emergency services community. This office regularly updates VDFP’s strategic plan and performance metrics to reflect changes in operating environments, priorities and emerging issues. The policy staff is also responsible for the completion and implementation of the agency’s Continuity of Operations Plan (COOP).
Virginia Fire Services Board: An advisory board consisting of 15 appointed positions that represent various stakeholder organizations throughout Virginia.